Associate Production Manager

Position Description: The Associate Production Manager supports the Production Manager by coordinating logistics across all production activities at CSTC. This role manages transportation, shipping, and inventory; maintains schedules and documentation; and supervises production assistants, drivers, and event setups. The Associate Production Manager ensures efficient communication across departments and helps oversee day-to-day operations at CSTC facilities, while also serving as the production lead on select events. This position requires excellent organizational and communication skills, a strong background in production, and the ability to thrive in a fast-paced environment.

Primary Responsibilities:
● Coordinate logistics for production department, including but not limited to:

○ Trucking
■ Collaborating with all departments to determine needs.
■ Securing trucks, trailers, vans, and other necessary vehicles.
■ Scheduling drivers for all vehicles ○ Shipping
■ Maintaining shipping and delivery schedules for production materials & equipment
■ Scheduling freight, shipping, and courier services as needed.

○ Documentation
■ Create and maintain dock schedules for shop and production sites.
■ Create and maintain trucking schedules for each production
■ Generate packing lists and create truck pack drawings

● Coordinate and maintain the organization of CSTC-owned equipment and materials, maintaining accurate inventory records and expendable materials stock levels at the shop, storage facility, and studios.
● Maintain detailed records of trailers used for storage
● In Coordination with Production Manager, oversee implementation of CSTC policies for production staff
● Supervise the setup and execution of all internal and rental events in the CSTC Rehearsal Studio.
● Schedule and supervise production assistants and runners for productions.
● Ensure timesheets for all PAs, runners, and drivers are accurate and submitted on time to production management.
● Assist in maintaining the season production calendar(s) with rehearsals, performances, and all related tech dates
● Attend Production Meetings, Staff Meetings, Other Meetings, and Rehearsal Hall Load-Out as needed
● Provide Support for special events and company projects, taking the lead when necessary
● Serve as the designated production manager for the Conservatory Showcase
● Drive CSTC vehicles and box trucks
● In collaboration with other production department members, provide supervision at the shop and production site as needed.

Job Requirements:
● Minimum of 3-5 years working knowledge of all technical aspects of theatrical production;
● Experience working in production administration with demonstrated ability to manage complex schedules across multiple departments with competing priorities and deadlines;
● Experience working with theatrical labor unions, familiarity with rules and processes;
● Familiarity with CAD software, including Vectorworks;
● Proficiency in Google Workspace software and with MacOS;
● Working knowledge of database software, including FileMaker;
● Committed to the mission, vision, and values of City Springs Theatre Company;
● While detail-oriented, can also focus on large concepts and strategic issues;
● Ability to serve as an initiative-taking facilitator, problem solver and analytical thinker;
● Ability to respond to changing circumstances quickly and with a positive attitude;
● Ability to manage multiple, overlapping productions, projects, and personalities with grace;
● Valid driver’s license. Must be able to and comfortable driving 26’ box truck;
● Ability to work long, irregular hours that at times include nights, weekends and holidays. 

Posted by GPC